AML Criteria




WHY DO I NEED TO PROVIDE MY ESTATE AGENT WITH ID?

As with all Estate Agents, Palmer & Partners are subject to the Money Laundering Regulations 2017. This means that we must obtain and hold identification and proof of address for all customers. At Palmer & Palmers we make it a priority to get to know our customers, and part of this comes from seeing valid identification. Additionally, we are also required to establish whether there are any beneficial owners on whose behalf the transaction or activity is taking place, hence, we would request you to identify anyone who you would consider to be a beneficial owner. We are also required to ascertain the source or destination of funds. These new regulations require Palmer & Partners employees to see the ID of both parties to a sale, before informal acceptance of any offer. Without this information, we will be unable to proceed with any work on your behalf.

Below is a list of acceptable identity documents. We require sight of all original or certified documents.

Acceptable forms of ID include:

UK or non-UK based individuals (1 document must be collected and evidenced for each of Proof of Name (ID) and Proof of Address):
Proof of Name (ID)

  • Current signed passport
  • Original birth certificate
  • EEA member state identity card
  • Current UK or EEA photo-card driving licence
  • Full old-style driving licence
  • Photographic registration cards for self-employed individuals in the construction industry – CIS4
  • Benefit book or original notification letter from Benefits Agency
  • Firearms or shotgun certificate
  • Residence permit issued by Home Office to EEA nationals on sight of own country passport
  • National identity card bearing a photograph of the applicant
Proof of Address

  • A utility bill – not more than 3 months old (mobile phone bills are not acceptable)
  • Local Authority council tax bill for the current year
  • Current UK driving licence (only if not used for Proof of Name)
  • Bank, Building Society or Credit Union statement dated within the last 3 months
  • Original mortgage statement from a recognised lender for the last full year
  • Solicitors letter within last 3 months confirming recent house purchase or land registry confirmation of address
  • Council or housing association rent card or tenancy agreement for the current year
  • Benefit book or original notification letter from Benefits Agency (only if not used for Proof of Name)
  • HMRC self-assessment letters or tax demand dated within the current financial year
  • Electoral Register entry
  • NHS Medical card or letter of confirmation from GP’s practice of registration with the surgery
Probate

If you are acting as a Representative of an Estate, we require the following:
  • Grant of Probate (if a will was left)
  • Letter of administration (if no will left)
  • Individual identity evidence from List A & B for the Personal Representative, either executor or administrator
Limited company

If you are acting as a Representative of a UK Company, we will also require the following:
  • Certificate of Incorporation
  • Articles of Association
  • Memorandum of Association
  • Latest Annual Return or Confirmation Statement, with details of current company officers
  • If offshore, nominee director declaration and a general power of attorney
  • Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company
If you are acting as a Representative of an Offshore Company, we will also require the following:
  • Certificate of Incorporation
  • Articles of Association, Memorandum of Association, Latest Annual Return with details of current company officers, Share Certificate(s) showing the Ultimate Beneficial Owner OR
  • Certificate of Incumbency
  • If the shares are owned by another company, repeat steps above for the holding company
  • Nominee director declaration and/or general Power of Attorney (if applicable)
  • Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company
Trust

If you are acting as a Representative of a Trust we require the following:
  • Trust deed
  • List of trustees
  • List of beneficiaries
  • Individual Identity evidence from List A & B for all individuals with a vest interest in 25% or more of the capital and/or those who exercise control over the Trust
For further assistance speak to a Palmer & Partners representative.